Acceptable Use Policy

1. Purpose and Scope

This Acceptable Use Policy (“AUP”) governs the use of all services, systems, platforms, AI agents, and digital tools provided by HarvestEdgeTools, Inc. to churches, ministries, and authorized users (“Partners”) through the Monthly Partnership Donation model.

This AUP applies to all HarvestEdgeTools services, including but not limited to: AI-powered tool building, website development and hosting, email systems, administrative tools, communication platforms, and any digital ministry tools built by the Factory system on behalf of Partners.

Guiding Principle: HarvestEdgeTools exists to equip churches and ministries with professional-grade digital tools, built on AI technology, in alignment with the Baptist Faith and Message 2000. This policy ensures shared resources are used responsibly.

2. Quantitative Limits

2.1 Standard Partnership Resource Limits (all Partners)

Resource	Monthly Limit	Notes
AI Agent Compute Time	10 hours	Wall-clock time during active processing
API Calls	5,000 calls	Individual HTTP requests to HET endpoints
Data Storage	5 GB	Total across all projects and files
Active Build Projects	3 projects	Distinct projects in non-archived state
Email Accounts	5 accounts	Hosted email on Partner’s domain
Support Requests	10 requests	Email-based support

Note: Resource limits are preliminary and subject to adjustment based on infrastructure capacity.

2.2 Enhanced Resource Allocations

Partners consistently requiring resources beyond the standard limits may contact us about an enhanced allocation. As a matter of stewardship, we suggest Partners with heavier resource use consider a larger Monthly Partnership Donation; an increased donation is never a precondition of service. Enhanced allocation definitions will be established based on operational experience.

2.3 Limit Enforcement

• Usage measured on a calendar-month basis, resets on the first of each month.
• Courtesy notification at 80% utilization.
• At 100%, notification sent and service may be throttled for the remainder of the month.
• Consistent overages (three or more consecutive months) trigger a conversation about the right resource allocation.
• Limits may be adjusted with thirty (30) days’ written notice.

2.4 Resource Measurement

• AI Agent Compute Time is measured as wall-clock time during which an AI agent is actively processing a request on behalf of the Partner.
• API Calls are measured as individual HTTP requests to HarvestEdgeTools endpoints.
• Data Storage is measured as the total volume of data stored across all Partner projects, databases, and file storage, measured at peak usage during the month.
• Active Build Projects are measured as the number of distinct projects in an active (non-archived) state.

3. Prohibited Uses

3.1 Non-Ministry or Primarily Commercial Uses

Partners may NOT use services primarily for purposes unrelated to church ministry, Christian education, or Christian organizational operations, except as permitted under Business Accounts (see Terms of Service Section 2.1). Specifically prohibited:

• Reselling or commercially redistributing tools for profit.
• Operating a competing tool-building service.
• Using services primarily to generate unrelated commercial revenue.

3.2 Illegal Activities

• Any activity violating federal, state, or local law.
• Distribution of malware, spam, phishing, or malicious materials.
• Harassment, defamation, fraud, or IP infringement.
• Storage or transmission of child exploitation content (immediately reported to NCMEC and law enforcement).
• Any activity jeopardizing HarvestEdgeTools’ 501(c)(3) status.

3.3 Harmful Content

Partners may NOT create, distribute, or promote content that:

• Is defamatory, harassing, threatening, or obscene.
• Promotes violence, illegal activity, or self-harm.
• Is intended to deceive, defraud, or mislead (including deepfakes, impersonation, or fabricated testimonials).
• Contradicts the doctrinal standards applicable to the Partner’s account type, as set forth below.

The doctrinal content standard is applied as follows:

• Tier 1 — Universal Orthodox Floor (all Partners): The following are prohibited for all Partners regardless of account type or denominational tradition, as they represent the non-negotiable historic orthodox Christian faith:
  • Denial of the Trinity — one God eternally existing in three co-equal, co-eternal persons (Father, Son, and Holy Spirit) — including Arianism, modalism, tri-theism, or Unitarianism.
  • Denial of the bodily resurrection of Jesus Christ.
  • Denial of the full deity or the full humanity of Jesus Christ (the historic Christology affirmed at Chalcedon, A.D. 451).
  • Denial of the divine inspiration and authority of Scripture.
  • Denial of salvation by grace through faith alone in Jesus Christ.
  • Denial of the exhaustive foreknowledge and omniscience of God (open theism).
  • Promotion, as orthodox Christian teaching, of historic heresies condemned by the early ecumenical councils (for example, Gnosticism, Marcionism, or Pelagianism).
• Tier 2 — Baptist-Distinctive Standard (Baptist Partners): For Church Accounts affiliated with the Southern Baptist Convention or other Baptist bodies, and for Ministry Account Partners that identify as Baptist-affiliated at onboarding, content that contradicts the doctrinal positions set forth in the Baptist Faith and Message 2000 (all 18 Articles), as interpreted by the HarvestEdgeTools theological review process, is prohibited.
• Tier 3 — Intra-Evangelical Latitude (non-Baptist Ministry and Business Account Partners): For Ministry Account and Business Account Partners not affiliated with a Baptist body, content reflecting intra-evangelical differences — including mode of baptism, church governance structures, continuationist or cessationist positions on spiritual gifts, eschatological systems, and differing views on the nature of final punishment (such as conditional immortality / annihilationism) — is permitted, provided it does not contradict the Tier 1 universal orthodox floor. HarvestEdgeTools does not adjudicate intra-evangelical disputes on behalf of non-Baptist Partners.

3.4 Political Campaign Activities

• No tools for political campaigns, PACs, or partisan organizations.
• No content constituting campaign intervention under IRS regulations.
• No voter guides, candidate endorsement platforms, or materials jeopardizing tax-exempt status.

3.5 Competitive and Reverse Engineering

• No extracting, copying, decompiling, or reverse engineering AI agents, models, prompts, or methodologies.
• No automated scraping or harvesting of AI agent outputs.
• No probing or exploiting underlying infrastructure beyond normal-use interfaces.

3.6 System Abuse

• No unauthorized access to other Partners’ data or systems.
• No denial-of-service attacks, cryptocurrency mining, or excessive automated requests.
• No sharing of account credentials with unauthorized individuals.
• No bypassing security controls, rate limits, or access restrictions.

4. Enforcement Process

4.1 Progressive Enforcement

Step	Action	Timeframe
Step 1: Warning	Written notice describing violation	14 calendar days to respond
Step 2: Formal Warning	Formal written warning if unresolved	7 calendar days to remedy
Step 3: Suspension	Temporary suspension of affected services	Up to 30 days
Step 4: Termination	Termination of Partnership	Data export provided

4.2 Grace Period for Good-Faith Mistakes

First-time violations from honest misunderstanding or volunteer error are treated as educational opportunities with a thirty (30) day grace period. This does NOT apply to illegal activity, child exploitation content, or deliberate system abuse.

4.3 Immediate Action

Immediate suspension without notice reserved for: illegal activity, active security breaches, child exploitation content, or imminent risk to infrastructure or Partners.

4.4 Appeal Process

Written appeal within fourteen (14) days to [email protected]. Reviewed within fourteen (14) days. Decision on appeal is final.

5. Fair Use of Shared Frameworks

5.1 Opt-In Framework Sharing

Partners may opt in to share non-proprietary frameworks and templates with the broader ministry community (Tier 1 and Tier 2 of the data sharing consent framework). Participation is entirely voluntary.

5.2 Personal Data Prohibition

Partners who opt in to share frameworks must ensure all shared materials are free of:

• Personally identifiable information (PII) of church members, attendees, donors, staff, or any other individuals.
• Financial records, giving data, or payment information.
• Pastoral care notes, counseling records, or prayer request details.
• Any data subject to confidentiality obligations, HIPAA, or other privacy regulations.

5.3 HarvestEdgeTools Review

Before any Partner framework is made available to other Partners, HarvestEdgeTools will conduct a reasonable review to identify and remove any personal data inadvertently included. However, the primary responsibility rests with the contributing Partner.

6. Modifications

HarvestEdgeTools reserves the right to modify this AUP. Material changes communicated via email at least thirty (30) days before taking effect.

7. Governing Law

This AUP is governed by the laws of the State of Florida. Disputes subject to procedures in the Terms of Service.

8. Contact Information

9. Acknowledgment

By participating in the Monthly Partnership Donation program or using any HarvestEdgeTools services, you acknowledge that you have read, understood, and agree to comply with this Acceptable Use Policy.

DRAFT — NOT LEGAL ADVICE — REQUIRES ATTORNEY REVIEW